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The Weekly Grid Workbox System

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Last year we first started using workboxes and for the most part, we followed along the way it was supposed to go ~ except we used workfolders rather than workboxes. This year, after talking to the girls a bit, we revamped our system to make it work better for us. Ginger-Snap-Shots did this very thing last year with her girls with a little bit of a different twist.

This year, instead of using numbers for both the girls and Zachary, we’re switching to a more visual system. This way the kids can see what is expected of them each day. We also ditched the number strips because it was getting plain ol’ tedious for me to pull, switch, and sort the numbers everyday.

The Workbox Weekly Grid Layout

Our new workbox system will have the entire week laid out ahead of time. I have planned out what days we’ll be covering certain subjects and can lay out each child’s week in a short amount of time. Their new card system is closer to the size of an 8 1/2 x 11 sheet of paper and each day has it’s own sheet.

Here’s a peek at Laurianna’s Weekly Workbox Grid so you can get a visual of what I am describing:

Workbook Weekly Grid

If you look closely, you’ll notice that the velcro that attaches the workbox activity card is actually on the corner of the card {I used 3/8” sized velcro coins}. The front of each of the cards has another 3/8’” velcro dot in the top right corner. When the kids are done with that subject/activity, they can simply flip the card over {see the picture below}.

Workbox Weekly Grid example

Here’s a look at the entire week laid out as individual days. It is a lot of tags, BUT I don’t have to keep resticking them since they get flipped over. :) Friday is always skimpy since that’s the day that we have co-op and end up playing with friends.

Workbox Weekly Grid Cards

The cards for each day have all been put together on a jump ring and they hang on the wall from that ring. Each child has their own special color of the Weekly Workbox Grid {because you all know that I color-code my kids}. The first page of the workbox weekly grid is actually their chore and daily ‘to do’ list ~ click here to see our chore system. :)

Workbox Weekly Grid Storage

Using the Workfolders

We are still using the workfolders this year, and they will hold the worksheets and books that the kids are using for the entire week. Instead of having numbers on each folder this year, each page will have a subject card showing what should be in that pocket.

Here’s a little peek inside a folder to show you how we’re tying the workfolders into this system.

Workbox Workfolders

In the left pocket are Laurianna’s math cd-roms along with some scratch paper to do her math work. In the right hand pocket is her spelling progress chart. You can see a ‘Mom’s help’ tag on the pocket too ~ showing that she is going to need my help with this subject. Our folders have a total of 12 pockets, so the remaining pockets have subject tags for language, writing, history, science, Bible, handwriting, reading, etc…

Laurianna has been excited about this because she can actually work ahead in her school week if she would like to! If she wants to do three math lessons in one day, she can do that and then flip over those cards on the upcoming days.


Big and Bulky Items

Larger Workbox items

We’re still using the same system for ‘big and bulky’ items that we did last year. Each kiddo has their own special big bin on the bottom of Kaleb’s workbox station. He’ll use the top 8 bins and the bottom four are for bigger items like puzzles, leapsters, games, etc… I’ll explain more about Kaleb’s workboxes later in a preschool post.

Yes, it’s a lot of laminating on my part. And lots of tiny velcro dots. BUT in the long run, this is the system that the kids and I have talked about and will work best for us. Sometimes keeping my sanity is more important {grins}. Having the cards all in one place and not scattered over our table or everyone’s cards in a bucket helps me out immensely. Since our schedule doesn’t change much from week to week, I’m able to quickly flip cards and re-stock their workfolders in one sitting.

I’ve included some additional links for you all below to help you out if you are using workboxes or want to use a system similar to mine. :) If you have a question, please feel free to leave a comment with your email address so that I can answer you!! I’m sure I’ll be posting updates about our system to further answer questions, but this is it in a nutshell!

Workbox Resources

~ Workbox Weekly Grid ~ pdf download of the pages I put together for our kids including pink, purple, blue, green and white pages for Monday through Friday.

~ Jump rings – essentially these are key rings that open up easily so you can add to them. We use them in the top corner of our Weekly Grid so we can flip through the days easily.

~ Workbox Picture Activity Cards ~ Overall, there are a total of 32 picture cards, 24 minute cards, and 4 blank cards for you.

~ Preschool Number Cards ~ Number cards with some fun characters {if you are using the traditional workbox system}

~ Scotch laminator ~ this is the laminator I use and until July 31, 2010 there is a $20 rebate when you buy the laminator and a 50 pack of laminating pouches. I love mine so much I bought a spare {sad, but true}.

~ Workbox system using number strips and workfolders {our system last year}

~ Velcro in BULK. I purchased the 3/8” velcro dots from Textol Systems but have also found larger coins at even better prices from Feiner Supply {and they have free shipping this month!}

~ Lots of great workbox links, ideas and ways to adjust the workbox system.

Note: You might notice that some of our activity cards differ from the ones that are in my Workbox Picture Activity Cards pdf file because they are specific to our family ~ and are images that are not from Microsoft clip art. I have not included them because although we are using them for our family, they are not copyright free {First Language Lessons, Teaching Textbooks, Complete Writer, Awana, etc…}.

This post may contain affiliate or advertiser links. Read my full disclosure policy .

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